Often, emails to the potential supervisor will lead to a request for a meeting. After sending my email to three places, I received a good reply from a prospective professor who told me that I was a good fit to his/her laboratory. Published on October 13, 2015 by Sarah Vinz. I am an international student. Compose your email carefully. I am applying to the CMB program and am very interested in your work. Address a potential supervisor as Dr (appropriate for anyone with a PhD) or Prof. You should introduce yourself, explain what kind of research you want to do, ask he/she if she is taking on a student, and reference a few of their recent papers that you are interested and why. We have created sample emails for different situations that you can use when writing to him or her. in first email as it can end up to into SPAM folder; Read few research papers published by the professor before emailing. At most write an email about 6-8 lines long; people are busy. Use an informative, brief subject line. Include a small CV attached in the email. Use your ANU email address; by policy, ANU staff can only communicate with ANU students through your ANU email address. Always start your email with Dear followed by the supervisors surname. Your article, how to Write an Email to a Potential Ph.D. Advisor/Professor, had helped shining the way to communicate with professors who live overseas. Sending good emails to your supervisor can sometimes be a challenge. Email only on week days ( think of weekdays in US) Do NOT attach anything like resume or you research paper, etc. Use proper technical jargon related to their research; Refer to professor as Dr. Use formal language (no emoticons, abbreviations, etc.) LAST NAME of Professor. Address Them. Sample emails to your dissertation supervisor. Use an informative, brief subject line. This could be in person or online. Prospective Applicant EPSRC Material Science PhD; If the University provides a reference number in the PhD listing you found the position, ensure you include it at the end of your subject line. Revised on March 24, 2017. Use your ANU email address; by policy, ANU staff can only communicate with ANU students through your ANU email address. First meeting. 3. Make sure you use the supervisors correct title. Prospective Graduate Student Dr. Kornbluth, I am a senior biology major at the University of Notre Dame. For some PhDs, such as pre-set projects, it will not be necessary to write a research proposal at all. Address a potential supervisor as Dr (appropriate for anyone with a PhD) or Prof. Be direct. Use formal language (no emoticons, abbreviations, etc.)